A. Applications for a special event permit must be filed with the city at least 90 days prior to the date(s) on which the event is to occur. The staff review committee shall endeavor to process and review the application in a prompt and timely manner, and shall endeavor to keep the applicant informed of the process thereof.

B. When a special event permit is required, a representative of the staff review committee shall advise the organizer of all other city permits that appear to be required for the event based on information contained in the application and assist the organizer in contacting other departments to apply for all other permits in a timely manner.

C. Complete Applications – Form and Content. The director of administration or designee shall prescribe the form and content for complete applications made pursuant to this chapter. The requirements shall be made available to the public in a form that clearly explains what material must be submitted for an application to be considered complete. Certain submittal requirements may be waived by the director of administration or designee, if the applicant can demonstrate that normally required information is not relevant to the proposed action and is not required to show that an application complies with applicable city codes and regulations.

D. Waiver of Application Deadline. Upon a showing of good cause or at the discretion of the staff review committee, the committee shall consider an application that is filed after the filing deadline if there is sufficient time to process and investigate the application and obtain police and other city services for the event. Good cause can be demonstrated by the applicant showing that the circumstance that gave rise to the permit application did not reasonably allow the participants to file within the time prescribed, and/or the event is for the purpose of exercising rights under the First and/or Fourteenth Amendments of the United States Constitution.

E. Date of Special Event Not Confirmed until Notice of Confirmation Issued. Notwithstanding the acceptance of a completed application, the date of the event shall not be considered confirmed until the staff review committee issues a written notice of confirmation or a special event permit.

F. Decision Criteria – Approval or Approval with Conditions. The city may approve or approve with conditions the special event permit based on consideration of any one or any combination of the following factors:

G. Decision Criteria – Denial. The city may deny the special event permit based on consideration of any one or any combination of the following factors: