3.10.020 Contract amendments.
A. Except as specified in subsection B of this section, council action will be required to authorize amendments to contracts that are either not included in the budget or exceed the approved budget as follows:
1. When the original contract is under $100,000 and was not included in the budget and the total of the amendment(s) will increase the total contract amount to more than $100,000.
2. When the original contract is $100,000 or more and was not included in the budget and the total of the amendment(s) will increase the total contract amount by more than $100,000 and the amendment(s) are also not budgeted.
3. When the original contract was included in the budget and the total of the amendment(s) to the contract will increase the total contract amount to more than $100,000 above the amount included in the budget.
B. Construction contracts which have been authorized by the city council or the mayor or mayor’s designee may be amended administratively by the mayor/designees by change order, letter of instruction, or other legally appropriate form, up to the authorized total maximum contract amounts set forth below:
1. Awarded contract amount plus up to 20 percent of authorized contingency for contracts originally awarded for up to $200,000.
2. Awarded contract amount plus up to 15 percent or $40,000 of authorized contingency, whichever is greater, for contracts originally awarded for between $200,000 and $500,000.
3. Awarded contract amount plus up to 10 percent or $75,000 of authorized contingency, whichever is greater, for contracts originally awarded for between $500,000 and $1,000,000.
4. Awarded contract amount plus up to five percent or $100,000 of authorized contingency, whichever is greater, for contracts originally awarded for between $1,000,000 and $5,000,000.
5. Awarded contract amount plus up to two and one-half percent or $250,000 of authorized contingency, whichever is greater, for contracts originally awarded for over $5,000,000.
Council approval is required to increase the authorized total maximum contract beyond the limits set forth above. (Ord. 6765 § 1 (Exh. A), 2020; Ord. 6679 § 2, 2018; Ord. 6147 § 1, 2008; Ord. 5640 § 1, 2002; Ord. 5490 § 1, 2000. Formerly 3.10.025.)